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Your Virtual Event,
Fully Managed

We have a platform made for virtual events, a team to provide marketing material creation, a speaker onboarding, and a global community of 500k+ participants at your disposal.
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We Do Everything.
You Monitor.

Organizing a large-scale virtual event requires at least 15 weeks. Do you have that time to spend? We propose an end-to-end service allowing our clients to save about 240 hours per event.
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Our Responsibilities

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15 weeks
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Project management: we provide a dedicated project manager and weekly meetings
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Event format and concept: we ensure you objectives are met and we maximize event appeal to ensure high participation
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Participants: we provide tailored 1:1 outreach, communication & follow-up plan to get the most qualified profiles to your event
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Full support: registration, hosting/ moderation, logistics management, technical support, participant support, prize distribution, etc.
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Your Responsibilities

1 week
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Provide a single point of contact for weekly calls with our project manager
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Validation of the operation materials and communication content
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Each Experience is Unique

We create custom virtual conferences by providing tailored marketing content, communications and platform.

Creation of all marketing materials you need from landing pages to email copies.

We ensure your event respects your brand guideline and provide a unique experience to users. Our team can help with landing pages, design creation, blog articles, email copies, and many other marketing materials.
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Setup and customization of a white-label platform

Our platform allows to customize design elements, colors, font, all wording and modules. You can also setup a custom URL to keep the user journey within your brand.

A made-to-measure communication plan

Promoting an event is time consuming, Our communication team will share the best practices to save you some precious time. They  can also help you design a tailored communication plan to ensure you attract your target audience, They can also give you a hand implementing it.
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Event referencing
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Social media promotion
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Paid acquisition
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Community outreach
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A Platform With All The Features You Need, And More.

We have strived to build the most attractive, engaging, and rewarding platform for the past ten years.
Agenda &
Tracks
Agenda & Tracks
Live Talks
Networking
Participant Engagement
Performance Tracking
White-Label and Customizabe
Agenda & Tracks
Divide your event by tracks and add talks to design the right agenda.
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Automatic agenda-builder
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Favorite management, keynote,
and featured highlights
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Live Talks & Audience Interactions
Interactive talks with live Q&A and
screensharing capabilities.
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Live chat and a second screen option for speakers
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Replays
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Admin-speaker private channel and a speaker test tool
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Networking
Value is derived from fellow attendees during an in-person conference. Our various tools allow participants to meet and share their expertise.
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‘Slack like’ dashboard with channels
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Live forum where participants can ask and answer questions
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Live chat with search tool to filter the audience according to interests
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Participant Engagement
We make sure your audience come to your event, and stay all along the event.
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Polls, quizzes, Q&As, and more
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Gamification giving rewards to
participants
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Performance Tracking
Access your event KPIs at any moment and quickly adapt your actions.
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Statistic updates and tracking in real-time
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Project judging system
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All-in-one dashboard
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White-label and more
Control the look and feel, activate features you need and create automations. All in one place.
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Manage design and wording
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Features activation
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API and Integration to your current
stack through 200+ connectors
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SSO available
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Custom URL
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Discover Our All Encompassing Service

Take advantage of our global team and network, tools, and expertise.

Captivate your audience, no matter the size, with a rich event

We are experts in hosting large-scale virtual events that will help your company reach an infinite audience.

Worldwide Reach

Unlimited attendees, speakers, and sponsors.

Make it Big

Design your agenda with unlimited tracks & talks.

White-Labeled

Platform design customization, custom URL, and tailored follow-up.
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Keep Your Audience Engaged

Engaging and retaining participants is essential to making a virtual event a success, so we ensure your audience comes to your event and stays.
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Activities

Make your event interactive with polls, quizzes, Q&As, and more to drive audience engagement and satisfaction.

Meeting & Networking

Participants can book real-time 1:1 voice-video-chats with speakers, and network via group discussions, sidebar conversations, and video chats.
Participants get rewards for attending talks and sharing content.

Gamification

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We Take Care of Everything

We take care of communication, engaging with registrants, rehearsing speakers and defining a content strategy. No bandwidth needed, we manage it all!

Event Design

We create your virtual conference from scratch and based on your final objectives:
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Appealing theme
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Optimized tracks, talks, and speakers
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Engaging content

Audience

We manage the recruitment of your speakers and participants
Creation of a landing page and communication assets
A structured and proven outreach strategy

Management

We ensure the community management, the moderation and tech support all along the virtual conference.
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Large-Scale Virtual Events Tailored to Your Objectives

We believe virtual events have to be tailored to the audience and corporate objectives. We have the capability of setting up a virtual event matching your objectives and expectations.

Conferences

Evangelize, train and grow your target audiences on a global scale

Web TV’s

Provide a single all-access pass to a branded streaming platform to your audience

Summits, Fairs &
Trade Shows

Take your trade show virtual while keeping the in-person engagement level

Afterworks

Boost your employer branding through a short, fast-paced and interactive format

Masterclasses &
Trainings

Launch a highly scalable training program and reuse content at any time

Webinars

Launch the one stop shop for all your webinars
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350+ Leaders Use Virtualconference.com Service

Check out one our success story of a large-scale virtual event
How we supported IBM in scaling awareness and training their target communities on IBM Z technology through a large-scale virtual event.
9,000+
Attendees
154
Speakers
5
Tracks
68
Talks
Virtualconference.com organized the IBM Z Day, a 2-day virtual conference focused on industry trends, mainframes, and all things IBM Z, allowing participants to access in depth training from leading industry experts, across five different tracks.

IBM Z Day 2021 concluded with incredible results that further improved this event for a third year in a row, including drawing in the largest crowd of non-IBM attendees at an IBM Virtual Community Day to date.
A highly responsive, friendly and energetic team, eager to ensure that your virtual event is a success. I love working with this team and thank them for a record breaking virtual event this year!

Sudharsana Srinivasan

IBM Z Technical Enablement Manager - IBM

You’re In Good Company

We've worked with over 300 blue-chip clients, assisting in running large-scale virtual events.
Technology & Telecoms
Retail, FMCG & Entertainment
Travel & Transportation
Financial Services
Healthcare
Industrial Sector
Clients
Retail clients
Travel and transportation clients
Financial services clients
Healthcare clients
Industrial clients
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Trusted by the Best

“A highly responsive, friendly and energetic team, eager to ensure that your virtual conference is a success. IBM organized multiple virtual conferences with BeMyApp. I love working with this team and thank them for record breaking events this year!”
Michelle Kovac
Program Director, Community and Developer Outreach at IBM
"When we start planning for an online event at NBCUniversal, VirtualConference.com is the only partner we think of. They have been a trusted partner of ours since 2015."
Altaf Rupani
SVP, Head of Digital and Emerging Technologies at NBC Universal
“Super dynamic, highly responsive. Very good understanding of our project, content proposed was always well aligned with internal needs and expectations. Very good fit between the project manager and our team.”
Amélie Tarpent
Open Innovation Business Development Manager at L’Oréal
“People management, fast reaction to short-term requirements & tasks, great project management onsite and during the planning phase, communication with the Virtual Conference team.”
Theresa Dennerlein
Marketing & Social Media Manager at Siemens

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